A regular meeting of the Board of Public Works was held at the Hastings Utilities Board Room on Thursday, January 2, 2014, at 9:00 a.m. This meeting was preceded by notice duly published in the Hastings Tribune on Tuesday, December 31, 2013, and by notices duly posted in the lobby of Hastings Utilities, 1228 North Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and was therefore open to the public.
Present: Hunt, Krieger, Kully, Shoemaker
Absent: Dewalt
Also Present: Schultes, Meyer, Sanders, Odom, Goebel, Ptak, Stange, Leonhardt, Sekora, Laura Bernero (Hastings Tribune), Dave Rippe (HEDC) & Kaleena Fong of Adams County Convention and Visitor's Bureau (CVB), Stineman
Chairman Shoemaker stated that the Board of Public Works is subject to the Open Meetings Laws and acknowledged that the Open Meetings Law poster has been posted in the room.
The Pledge of Allegiance was recited.
There were no public comments.
Chairman Shoemaker requested that an item be added to the next agenda for discussion on election of an assistant secretary for the Board of Public Works.
Moved by Krieger, seconded by Hunt to add an election of an assistant secretary to the next board agenda. Roll Call: Ayes; Krieger, Hunt, Kully, Shoemaker. Nays; None. Motion carried.
Dave Rippe and Kaleena Fong gave a report on promotional strategies for Hastings. They are requesting $25,000 for marketing assistance from Hastings Utilities to make a more business friendly community.
It was also requested that Steve Cogley represent Hastings Utilities on the committee which is administering the marketing campaign.
Moved by Krieger, seconded by Hunt to approve the Community Branding Proposal funding for the amount of $25,000 and appoint Steve Cogley as HU's representative to the committee which is administering the marketing campaign. Roll Call. Ayes; Krieger, Hunt, Kully, Shoemaker. Nays; None. Motion carried.
Moved by Kully, seconded by Hunt, that the following items on the Consent Agenda be approved:
- Review, correction or approval of minutes of December 12, 2013
- Review of payroll for period ending December 14 and 28, 2013
Roll Call: Ayes; .Kully, Hunt, Shoemaker, Krieger. Nays; None. Motion carried.
There was a discussion of Out of District Water and Sanitary Sewer Fees. The Board requested HU staff develop a better way to make information available on parcels which have out of district payments due. Schultes and Ptak were requested to work on options to better notify purchasers and owners of property in this situation, which may include a Notice of Intent to be filed with the Register of Deeds to notify the public of the possibility of out of district fees due.
Discussion took place on the Gottsch Agreement for Purchase of Real Estate during which it was
moved by Hunt, seconded by Krieger, that this Board go into Closed Session, which Closed Session is clearly necessary for the protection of the public interest and in order to discuss certain matters relating to negotiations, and that said Closed Session will consist of a strategy session relative to Real Estate negotiations. Roll Call: Ayes; Hunt, Krieger, Kully, Shoemaker. Nays; None. Motion carried.
The meeting closed to the public at 10:15 a.m. The executive session consisted of Board Members, Legal Counsel Ptak, and staff.
Moved by Krieger, seconded by Kully, that the meeting be reopened to the public at 10:50 a.m.
Roll Call: Ayes; Krieger, Kully, Hunt, Shoemaker. Nays; None. Motion carried. After the Closed Session was re-opened to the public. It was stated by the Chair that no decisions were made nor official actions taken during said Closed Session.
Discussion continued on the Gottsch Agreement for Purchase of Real Estate.
Moved by Shoemaker, seconded by Kully to approve the Gottsch Agreement for Purchase of Real Estate. Roll Call: Ayes Shoemaker, Kully, Krieger. Nays; Hunt. Motion Carried.
Discussion was then held on the Gottsch Water Use Agreement.
Moved by Kully, seconded by Hunt, to approve the Gottsch Water Use Agreement.
Roll Call: Ayes; Kully, Hunt, Shoemaker, Krieger. Nays; None. Motion carried.
Discussion took place on the Engineering Agreement with JEO Consulting Group, Inc., for the Design of North Baltimore Avenue High Nitrate Storage Lagoon and HDR Engineering Agreement for ASR Management Services.
Upon the request of Board member Hunt, the Board decided that they need more time to review the agreements. The Chair directed that approval of the two agreements be placed on the agenda for the next Board meeting.
Moved by Hunt, seconded by Krieger, that checks issued December 27, 2013, with the exception of check 21572 to Kully Pipe & Steel Corp. by approved.
Roll Call: Ayes; Hunt, Krieger, Kully, Shoemaker. Nays; None. Motion carried.
Moved by Krieger, seconded by Hunt, that check 21572 to Kully Pipe & Steel Corp. in the amount of $3,482.20 by approved.
Roll Call: Ayes; Krieger, Hunt, Shoemaker. Abstained, Kully. Motion carried.
Moved by Hunt, seconded by Kully, that the following claims be approved.
- General Operating Fund against the Electric Fund...........$3,414,464.16
- General Operating Fund against the Combined Fund......$2,894,775.20
Roll Call: Ayes; Hunt, Kully, Shoemaker, Krieger. Nays; None. Motion carried.
Upon request from Board member Hunt that EL-272 and EL-274 be considered together, and separately from EL 281, it was moved by Hunt, seconded by Krieger, that the following work order(s) on the consent agenda be approved.
EL-272 Rebuild a three-phase overhead transformer bank for an increased irrigation load on Baltimore Avenue, ½ mile north of Lochland Road. Estimated Cost: $ 2,400.00
EL-274 Rebuild of an existing single-phase overhead power line to 3-phase and installation of a three-phase overhead transformer bank on the west side of Hwy. 281, ¼ mile north of 42nd Street. Estimated Cost: $ 5,400.00
Roll Call: Ayes; Hunt, Krieger, Kully, Shoemaker. Nays; none. Motion carried.
Moved by Kully, seconded by Krieger, that the following work order on the consent agenda be approved.
EL-281 Installation of a single-phase underground electric line & padmount transformer to serve the new location for Heartland Concrete on Hwy. 281, south of 94th St. Estimated Cost: $14,726.00
Roll Call: Ayes; Kully, Krieger, Hunt, Shoemaker. Nays; None. Motion carried.
Schultes presented the September 2013 Monthly Report and it was reviewed by the Board.
The Board discussed the Mission Statement and Core Values and requested more information on the City's Mission Statement and Core Values Statement and the Mission Statement and Core Values Statements of other utilities. The item will be placed on the agenda for the next Board meeting.
There was no additional executive session.
There were no Board member comments.
The meeting adjourned at 11:45 a.m.
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