Board Meeting - January 16, 2014

A regular meeting of the Board of Public Works was held at the Hastings Utilities Board Room on Thursday, January 16, 2014, at 9:00 a.m. This meeting was preceded by notice duly published in the Hastings Tribune on Tuesday, January 14, 2013, and by notices duly posted in the lobby of Hastings Utilities, 1228 North Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and was therefore open to the public.

Present: Hunt, Krieger, Kully, Shoemaker

Absent: Dewalt

Also Present: Schultes, Meyer, Sanders, Odom, Goebel, Ptak, Stange, Leonhardt, Crecelius, and Laura Bernero (Hastings Tribune)

Chairman Shoemaker stated that the Board of Public Works is subject to the Open Meetings Laws and acknowledged that the Open Meetings Law poster has been posted in the room.

The Pledge of Allegiance was recited.

There were no public comments.

Marv Schultes reported that the 42nd Street sewer project is beginning. The Black & Veatch Peer Review was included in the packets and will be discussed with Agenda Items 7 and 8. Schultes also reported that Dave Ptak appeared in court on Wednesday, January 15th on the Source Gas franchise violation.

Al Meyer reported that WEC-1 and WEC-2 are performing well and both had high loads during the cold weather spell. He also reported that the PCF project is presently scheduled to meet the April deadline.

Moved by Hunt, that this Board go into Closed Session, which Closed Session is clearly necessary for the protection of the public interest and for the prevention of needless injury to the reputation of an individual, which individual has not requested a public meeting, in order to discuss certain matters relating to personnel. The motion died for lack of a second.

The Board will discuss the status of the Director of Human Resources in an executive session at the end of the meeting.

Moved by Krieger, seconded by Kully, to nominate Jeff Kully for the position of Assistant Secretary for the Board of Public Works and that nominations cease and the unanimous vote be cast for Kully as the Assistant Secretary for the Board of Public Works. Roll Call: Ayes; Krieger, Kully, Hunt, Shoemaker. Nays; None. Motion carried.

Moved by Krieger, seconded by Kully, that the following items on the Consent Agenda be approved:

1. Review, correction or approval of minutes of January 2, 2014
2. Review of payroll for period ending January 11, 2014

Roll Call: Ayes; Krieger, Kully, Hunt, Shoemaker. Nays; None. Motion carried.

Discussion was held on the Engineering Agreement with JEO Consulting Group, Inc. for Design of North Baltimore Ave. High Nitrate Storage Lagoon. Schultes and Stange answered questions as to the timing of the lagoon. Stange also explained that most everything done for this project would need to be done for water treatment. During the discussion the Board also addressed the Peer Review by Black & Veatch of the Groundwater Quality Management Plan.

Moved by Krieger, seconded by Kully, to approve the Engineering Agreement with JEO Consulting Group, Inc. for Design of North Baltimore Ave. High Nitrate Storage Lagoon. Roll Call: Ayes; Krieger, Kully, Shoemaker, Hunt. Nays; None. Motion carried.

Discussion was held on Amendment No. 8 to HDR Engineering Agreement for ASR Management Services. Stange explained the need to move forward with the approval.

Moved by Kully, seconded by Hunt, to approve Amendment No. 8 to HDR Engineering Agreement for ASR Management Services. Roll Call: Ayes; Kully, Hunt, Shoemaker, Krieger. Nays; None. Motion carried.

A discussion was held on a draft copy of the "Notice of Construction of Utility Improvement". If approved, staff will prepare a notice on the 42nd Street sanitary sewer construction and staff is also working on a process to attach the notice to other areas where the out-of-district- fees are due. This process will inform potential buyers of the fees that would be required to hook up service. The Board felt if this is approved, the current property owners on the 42nd Street project should also be notified. Staff and Attorney Ptak will plan to contact title companies and realtors so they are aware of this change.

Moved by Hunt, seconded by Kully, to approve the use of the "Notice of Construction of Utility Improvement" form as presented and to approve the process to implement for the form. Roll Call: Ayes; Hunt, Kully, Shoemaker, Krieger. Nays; None. Motion carried.

Moved by Krieger, seconded by Kully, to approve checks issued January 10, 2014, with the exception of check 21715 to Kully Pipe & Steel Corp. and check 21856 to Sullivan Shoemaker PC LLO. Roll Call: Ayes; Krieger, Kully, Hunt, Shoemaker. Nays; None. Motion carried.

Moved by Hunt, seconded by Krieger, to approve check 21715 to Kully Pipe & Steel Corp. in the amount of $280.69. Roll Call: Ayes; Hunt, Krieger, Shoemaker. Nays; None. Kully abstained. Motion carried.

Moved by Krieger, seconded by Hunt, to approve check 21856 to Sullivan Shoemaker PC LLO in the amount of $467.25. Roll Call: Ayes; Krieger, Hunt, Kully. Nays; None. Shoemaker abstained. Motion carried.

The October 2013 Monthly Report presented and discussed.

The Mission Statement and Core Values will be discussed at the next meeting. Additional information from Hunt will be distributed in advance to the Board.

There were no Miscellaneous and Future Agenda Items discussed.

Moved by Kully, seconded by Hunt, that this Board go into Closed Session, which Closed Session is clearly necessary for the protection of the public interest and for the prevention of needless injury to the reputation of an individual, which individual has not requested a public meeting, in order to discuss

certain matters relating to personnel and that, said Closed Session will consist of a strategy session relative to contract negotiations and litigation. Roll Call: Ayes; Kully, Hunt, Shoemaker, Krieger. Nays; None. Motion carried.

The meeting closed to the public at 11:32 a.m. The executive session consisted of Board Members, Council Liaisons, the Board's Attorney, and the Manager of Utilities.

Moved by Krieger, seconded by Kully, that the meeting be reopened to the public at 11:58 a.m., and that no decisions were made nor official actions taken during said Closed Session. Roll Call: Ayes; Krieger, Kully, Hunt, Shoemaker. Nays; None. Motion carried.

Moved by Hunt, seconded by Krieger, to offer a payment plan to Geneva State Bank for out-of-district water and sanitary sewer payments similar to a payment plan for an assessment district. Roll Call: Ayes; Hunt, Krieger, Shoemaker, Kully. Nays; None. Motion carried.

There were no further Board Member comments.

The meeting adjourned at 12:00 p.m.