Board Meeting - December 11, 2014

A regular meeting of the Board of Public Works was held at the Hastings Utilities Board Room on Thursday, December 11, 2014 at 9:00 a.m.  This meeting was preceded by notice duly published in the Hastings Tribune on Tuesday, December 9, 2011, and by notices duly posted in the lobby of Hastings Utilities, 1228 North Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and was therefore open to the public.

Present: Hunt, Shoemaker, Kully, Krieger

Absent:  Dewalt

Also Present:  Schultes, Meyer, Vrooman, Cogley, Hartman, Leonhardt, Stange, Ptak, Goebel,  Dave Wacker, Thompson, Tony Hermann (Hastings Tribune), Cameron Trumble of McDermott & Miller and Dave Rippe of HEDC.

Chairman Shoemaker stated that the Board of Public Works is subject to the Open Meetings Laws and acknowledged that the Open Meetings Law poster has been posted in the room.  He also declared a quorum of members present.

The Pledge of Allegiance was recited.

There were no public comments.

Dave Wacker and Marty Stange updated the Board on the ASR project and the floodway and flood zone issues.

Cameron Trumble of McDermott & Miller presented the 3rd Quarter Financial Review.

Marv Schultes presented the September 2014 Monthly Report and Quarterly Report.  Keith Leonhardt updated the Board on the 2014 Major Capital budget items through September 2014.

Moved by Hunt, seconded by Krieger, that this Board go into Closed Session, which Closed Session is clearly necessary for the protection of the public interest and for the prevention of needless injury to the reputation of an individual, which individual has not requested a public meeting, in order to discuss certain matters relating to personnel and that said Closed Session will consist of a strategy session relative to negotiations.  Roll Call:  Ayes; Hunt, Krieger, Shoemaker, Kully.  Nays; None.  Motion carried.

The meeting closed to the public at 10:25 a.m.  The executive session consisted of Board Members, Council Liaisons, the Board's Attorney, Schultes, Meyer, Hartman, Vrooman and Dave Rippe of HEDC.

Moved by Krieger, seconded by Kully, that the meeting be reopened to the public at 11:13 a.m., and that no decisions were made nor official actions taken during said Closed Session.  Roll Call:  Ayes; Krieger, Kully, Hunt, Shoemaker.  Nays; None.  Motion carried.

There were no reports from committees.

Moved by Krieger, seconded by Kully, that the following items on the Consent Agenda be approved:

a. Review, correction or approval of minutes of November 24, 2014

b. Review of payroll for period ending November 29, 2014

Roll Call:  Ayes; Krieger, Kully, Shoemaker, Hunt.  Absent:  Dewalt.  Nays; None.  Motion carried.

Moved by Hunt, seconded by Krieger, to approve Addendum and Assignment to the Ash Utilization Agreement with Werner Construction, Inc.  Roll Call:  Ayes; Hunt, Krieger, Shoemaker, Kully. Nays; None.  Motion carried.

Moved by Krieger, seconded by Kully, to approve checks issued December 5, 2014, with the exception of check 24988 to Kully Pipe & Steel Corp. and check 25032 to Sullivan Shoemaker PC LLO.  Roll Call:  Ayes; Krieger, Kully, Hunt, Shoemaker.  Nays; None.  Motion carried.

Moved by Hunt, seconded by Krieger, to approve check 24988 to Kully Pipe & Steel Corp. in the amount of $346.83.  Roll Call:  Ayes; Hunt, Krieger, Shoemaker.  Nays; None.  Kully abstained.  Motion carried.

Moved by Krieger, seconded by Kully, to approve check 25032 to Sullivan, Shoemaker PC LLO in the amount of $281.29.  Roll Call:  Ayes; Krieger, Kully, Hunt. Nays; None.  Shoemaker abstained.  Motion carried.

Moved by Hunt, seconded by Krieger, to approve the following work order:

EL-316   Installation of a three-phase overhead transformer bank to serve an irrigation well and pivot south of 12th street and Osage Ave.                 Estimated Cost:  $  6,000

Roll Call: Ayes; Hunt, Krieger, Kully, Shoemaker.  Nays; None.  Motion carried.

Moved by Kully, seconded by Shoemaker, to recommend approval to the Mayor and City Council of Calling 2005 Electric System Revenue Bonds.  Roll Call:  Ayes; Kully, Shoemaker, Hunt, Krieger.  Nays; None.  Motion carried.

During Board Member comments, Chairman Shoemaker discussed the Board Committees and requested that a current list be distributed to all board members for further discussion and review.

Chairman Shoemaker communicated to the board that he will not be in attendance at the next meeting as well as the two meetings scheduled in January.

Moved by Krieger, seconded by Kully to move the next board meeting scheduled for Monday, December 29, 2014 to Tuesday, December 30, 2014 at 9:00 a.m.  Roll Call:  Ayes; Krieger, Kully, Hunt, Shoemaker.  Nays; None.  Motion carried.

The meeting adjourned at 12:00 p.m.