Board Meeting - October 1, 2015

MINUTES OF THE MEETING OF THE BOARD OF PUBLIC WORKS

A regular meeting of the Board of Public Works was held at the Hastings Utilities Board Room on Thursday, October 1, 2015, at 9:00 a.m.  This meeting was preceded by notice duly published in the Hastings Tribune on Tuesday, September 29, 2015, and by notices duly posted in the lobby of Hastings Utilities, 1228 North Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and was therefore open to the public.

Present: Hunt, Kully, Shoemaker

Absent:  Dewalt

Also Present: Schultes, Meyer, Vrooman, Ptak, Leonhardt, Cogley, Crecelius, Hartman, Sekora, Waite, Richards, Quinn, Cox, Odom, Goebel, and Tony Hermann (Hastings Tribune)

Chairman Shoemaker stated that the Board of Public Works is subject to the Open Meetings Laws and acknowledged that the Open Meetings Law poster has been posted in the room.  He also declared a quorum of members present.

The Pledge of Allegiance was recited.

There were no public comments.

Chairman Shoemaker stated that Jeff Kully would need to leave the meeting early, at which time the meeting will not have a quorum; therefore, he will adjust the agenda for take action items first.

Moved by Hunt, seconded by Kully, to approve the following items on the Consent Agenda:

a. Review, correction or approval of minutes of September 17 and 23, 2015
b. Review of payroll for period ending September 19, 2015
c. Review and approval of checks issued September 25, 2015, with the exception of check no. 27894 to Kully Pipe & Steel Corp.
d.  Approval of the following claims:
  • - General Operating Fund against the Electric Fund – $2,145,097.96
  • - General Operating Fund against the Combined Fund - $1,974,968.56

Roll Call:  Ayes; Hunt, Kully, Shoemaker.  Nays; None.  Motion carried.

Moved by Hunt, seconded by Shoemaker, to approve check no. 27894 to Kully Pipe & Steel Corp. in the amount of $1,684.94.  Roll Call:  Ayes; Hunt, Shoemaker.  Nays; None.  Kully abstained.  Motion carried.

Moved by Hunt, seconded by Kully, that upon the recommendation from staff, to award a contract for RBC Building Modifications at PCF (Contract HU 2015-02 IC-12) to Heartland Concrete of Hastings, Nebraska, in the amount of $229,159.50, authorizing the Chairman to sign said contract, and to approve Work Order SW-340 for RBC Building Modification at PCF for an estimated cost of $257,830.67.  Roll Call:  Ayes; Hunt, Kully, Shoemaker.  Nays; None.  Motion carried.

Moved by Kully, seconded by Hunt, that upon the recommendation from staff, to award a contract for WEC-1 Air Compressor B Replacement (Contract HU 2015-09 FC-33 B.I. 2.02) to Rasmussen Air & Gas Energy of Waterloo, NE, in the amount of $126,558.35 which includes deduction of the VFD, spare part option, and applicable sales tax, and that the Mayor and City Clerk be authorized to enter into said contract accordingly, and to approve Work Order PL-673 for Installation of new air compressor at WEC-1 for an estimated cost of $151,350.  Roll Call:  Ayes; Kully, Hunt, Shoemaker.  Nays; None.  Motion carried.

Moved by Kully, seconded by Shoemaker, that upon the recommendation from staff, to award a contract for Conversion of Electric Distribution Line Voltage from 4.16KV to 13.8KV (Contract HU 2015-09 FC-31) to Schmader Electric Construction Company, West Point, Nebraska, in the amount of $383,679.50, and that the Mayor and City Clerk be authorized to enter into said contract accordingly.  Roll Call:  Ayes; Kully, Shoemaker, Hunt.  Nays; None.  Motion carried.

Moved by Hunt, seconded by Kully, to approve an Interconnection, Interchange and Administrative of Allocation Agreement with the State of Nebraska, department of Administrative Services, Hastings Regional Center, and that the Chairman be authorized to sign the Agreement.  Roll Call:  Ayes; Hunt, Kully, Shoemaker.  Nays; None.  Motion carried.

Moved by Kully, seconded by Hunt, to approve the following work orders:

EL-338    Installation of three-phase underground electric lines and padmount switch and transformer to serve the new Mary Lanning Chiller Addition north of 7th St., west of Denver Ave.    Estimated Cost:  $  89,357

EL-340    Conversion from 2400/4160Y to 7970/13800Y Boyce St. to 9th St., Crane Ave. to Baltimore Ave.    Estimated Cost:  $  90,864

PL-672    Upgrade original North Denver Station plant elevator to meet modern equipment safety standards.      Estimated Cost:  $167,562

Roll Call:  Ayes; Kully, Hunt, Shoemaker.  Nays; None.  Motion carried.

Kully left the meeting at 9:37 a.m., therefore the Board did not have a quorum to finish the meeting.

The meeting adjourned at 9:37 a.m.