Board Meeting - December 30, 2015

MINUTES OF THE MEETING OF THE BOARD OF PUBLIC WORKS

A regular meeting of the Board of Public Works was held at the Hastings Utilities Board Room on Wednesday, December 30, 2015, at 9:00 a.m.  This meeting was preceded by notice duly published in the Hastings Tribune on Monday, December 28, 2015, and by notices duly posted in the lobby of Hastings Utilities, 1228 North Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and was therefore open to the public.

Present: Hunt, Kully, Shoemaker, Dewalt

Also Present: Schultes, Vrooman, Leonhardt, Cox, Hernandez, Cogley, Odom, Goebel, Barfknecht, Crecelius, Strom, Sekora, and Tony Hermann (Hastings Tribune)

Chairman Shoemaker stated that the Board of Public Works is subject to the Open Meetings Laws and acknowledged that the Open Meetings Law poster has been posted in the room.  He also declared a quorum of members present.

The Pledge of Allegiance was recited.

There were no public comments.

Marv Schultes thanked the Board for their service in 2015 and wished them a Happy New Year.  He reported that Ann Reinhardt, the new Secretary in the Engineering Department, started on Monday, December 28, 2015.  She replaced Peggy Stineman, who retired December 3rd.

Keith Leonhardt reported that WEC-2 went back on line on December 29th.  The energy market has improved and the plant is running at full load.  He also reported that Mercury Air Toxic Standards require inspection and tuning of the Burner Systems on both units every three years.  Unit 1 was inspected last fall and tuned in December.  Unit 2 burners were rebuilt and retuned in 2014 and will not require additional testing for two more years.

Chairman Shoemaker announced Service Anniversaries for January 2016:  Keith Leonhardt – 35 years in the Engineering Department.

Committee Reports – no reports.

Moved by Dewalt, seconded by Kully, that the following items on the Consent Agenda be approved:

Roll Call:  Ayes;  Dewalt, Kully, Hunt, Shoemaker.  Nays; None.  Motion carried.

Moved by Hunt, seconded by Dewalt, to approve check no. 28905 to Kully Pipe & Steel Corp. in the amount of $471.55.  Roll Call:  Ayes; Hunt, Dewalt, Shoemaker.  Nays; None.  Kully abstained.  Motion carried.

Moved by Hunt, seconded by Dewalt, to write off uncollectible accounts in the amount of $27,667.58 for accounting purposes only and that staff be instructed to continue collection efforts on these accounts.  Roll Call:  Ayes; Hunt, Dewalt, Shoemaker, Kully.  Nays; None.  Motion carried.

Moved by Hunt, seconded by Kully, that upon the recommendation from staff, to recommend award of a contract for Sewer Extension District 2016-1 to Van Kirk Brothers Contracting, Sutton, Nebraska, in the amount of $125,726.00, and that the Mayor and City Clerk be authorized to enter into said contract accordingly.  Roll Call:  Ayes; Hunt, Kully, Shoemaker, Dewalt.  Nays; None.  Motion carried.

Moved by Dewalt, seconded by Kully, to approve the following work order:

SW-315   2nd Ave. and 26th St. – Sanitary Sewer Extension District 2016-1.  Estimated Cost:  $145,533

Roll Call:  Ayes; Dewalt, Kully, Shoemaker, Hunt.  Nays; None.  Motion carried.

Marv Schultes gave a presentation on the September 2015 Monthly Report and Quarterly Report.  The Board asked for a presentation early in 2016 on the PPGA budget and how their budget fits into Hastings Utilities' new fiscal year budget process.

There were no Board member comments.

The Board asked that the Pole Attachment Committee report on their progress at a meeting in January.

There was no Executive Session.

The meeting adjourned at 9:55 a.m.